As a reminder, to have entry to those options you want a Copilot for Microsoft 365 license!
The right way to immediate like a professional
Writing nice prompts is the important thing to having higher interactions with Microsoft Copilot in Groups. Identical to speaking to a co-worker, clear communication and sure strategies can assist you get higher outcomes from some prompts than others. On this version, we spotlight how to immediate like a professional for Copilot in Groups – first by summarizing how and the place Copilot can help you in Groups, then by guiding you thru 8 tricks to elevate your prompting abilities and the way you work together with Copilot.
Make the most of the next ideas and methods to construct your Copilot basis and begin prompting like a professional!
Copilot for Microsoft 365 in Groups
Open Copilot for Microsoft 365 in Groups by navigating over to the chat app in Groups and clicking on the Copilot icon. Right here, Copilot will use information grounded within the Microsoft Graph that searches throughout your Microsoft 365 apps to raised personalize its solutions. You may draft content material, make amends for what you missed, and get solutions to questions supported by information from PowerPoint and Phrase recordsdata, Outlook emails, and extra – all securely grounded in – and powered by – your work information.
Tip #1: Embody extra specifics and particulars in your prompts. This will seem like clarifying how Copilot can meet your wants or referencing recordsdata, conferences, or contacts that Copilot can leverage to supply a richer output. For instance, as an alternative of asking Copilot a easy immediate like “summarize the Fundraiser assembly,” ask it to “Recap the Fundraiser assembly and recommend an agenda for a follow-up assembly primarily based on any excellent gadgets. Embody a desk that reveals motion gadgets and who’s accountable for every merchandise.” The extra detailed the immediate, the higher Copilot’s final result can be!
Copilot within the compose field
Copilot additionally assists you in crafting extra polished and efficient messages, straight from the textual content compose field in your chats and channels. It goes past spell-checking and grammar correction; Copilot will recommend enhancements, rewrites, and changes to reinforce the readability, tone, and affect of your messages. Whether or not you’re shortly responding to your coworker or sharing an in depth venture replace with a supervisor, Copilot has your again. You may navigate to the message compose field anyplace you possibly can write textual content in Groups and begin crafting your message. After you might have an appropriate tough draft, click on on the Copilot icon in your chat field, press “Rewrite,” and watch your message immediately rework!
Tip #2: The “Alter” possibility lets you adapt a message to no matter viewers you’re speaking to, from a co-worker to a buddy, your bigger group, and even your supervisor. Merely select from the vary of choices within the “Alter” menu and alter the size (concise or longer) or the tone (informal, skilled, assured, or enthusiastic) of your message.
Tip #3: Use the “customized tone” choice to finetune your message’s tone, embody extra context, translate a message, and make your writing extra inclusive or persuasive! For instance, you possibly can immediate that you really want Copilot to make your message “longer, cheerful, and convincing” and Copilot can apply these modifications immediately within the compose field – with out you needing to go away your circulation of labor.
Copilot in chats and channels
In the event you’re checking the most recent messages in a gaggle chat or seeing what the latest updates are in your venture’s channel, Copilot is there to rework the way in which you’re employed. From an open chat or channel choose the Copilot icon to broaden a devoted Copilot window to drag info from the precise chat or channel you’re in. Did you simply get again from every week off work and wish to know what you missed? Or in case your title was talked about and why? Copilot shortly analyzes previous messages, recordsdata despatched, and different related info to supply solutions to no matter you need assistance realizing about your chats and channels.
Tip #4: Catch up on info quicker by asking Copilot for key takeaways from a chat or particular info you missed. You may even reference a chat participant in your immediate – like asking “What recordsdata has Erin shared?”
Tip #5: Copilot can assist you with private duties and motion gadgets you might need missed. As an alternative of asking “What had been the follow-up gadgets,” make it private! Ask “Do I’ve any follow-up gadgets?” or “What’s my highest precedence activity?”
Tip #6: Copilot in chats and channels will give higher responses with extra particular instructions. Attempt sending it this immediate detailing how you wish to obtain info: “Create a desk with everybody’s motion gadgets. Embody the motion merchandise, particular person’s title, and due date.”
Copilot in Groups conferences
Copilot in Groups conferences helps you catch up, brainstorm, and get to choices quicker. Sindicate be part of your assembly and click on on the Copilot icon to start utilizing Copilot. Copilot will want transcription to run (except it’s set to “Solely through the assembly” by the organizer). Clicking on Copilot will immediate you to begin the transcript if it hasn’t began already.
Copilot can assist you make amends for something you’ve missed within the assembly up to now, recommend inquiries to ask the opposite assembly contributors, and extra. It may well even set up the concepts shared through the assembly in an easy-to-read desk which you can share after the assembly. Copilot expands on the built-in summaries offered by clever assembly recap by enabling you to ask any query concerning the assembly, serving to you get deeper insights into the matters you’re taken with. For the perfect expertise, be sure that recording or transcription are turned on to your assembly. To make use of Copilot in Groups conferences with out retaining a transcript of the assembly dialogue, assembly organizers can set Copilot entry to ‘Solely through the assembly’ from the assembly choices. When chosen, customers will solely have the ability to work together with Copilot through the assembly, and so they gained’t have the ability to entry Copilot, their earlier interactions with Copilot, or clever assembly recap after the assembly ends. Be taught extra right here.
Tip #7: Transcend assembly summarization through the use of Copilot to assist drive alignment and enhance assembly outcomes. Throughout a gathering, use prompts similar to “What questions are unresolved?” and “Recommend comply with up questions” to assist enhance assembly effectivity and productiveness.
Tip #8: Ask Copilot to format and categorize the dialogue factors that can assist you keep organized with subsequent steps. After the assembly, use prompts similar to “Record totally different views by matter” or “Record the professionals and cons of the [INSERT TOPIC] resolution in a desk format” to visualise the dialogue factors in new ways in which allow you to keep on observe.
Further prompting steering
Rather a lot goes into the muse of a very good immediate. For instance, together with an in depth persona – as specified by this template – can assist anchor Copilot into a particular mindset and experience that you are looking to ship in your prompts.
Moreover, see this pattern immediate used to collect insights for group brainstorming classes with management. Not all prompts must be this lengthy however take note of the detailed persona and context added to the immediate which helps drive simply referenceable output in a desk format.
Lastly, ensure to iterate and regenerate. Typically, your first outcome isn’t the ultimate or greatest response. In the event you’re not glad with the outcomes Copilot gave you, revise your immediate, comply with the perfect practices specified by this weblog, and take a look at once more. Working with Copilot is all about constructing your dialog, and determining what communication fashion works greatest to your state of affairs is vital to prompting even higher with Copilot in Groups.
Extra assets
If you wish to study extra about the best way to take your prompting abilities up a notch and obtain higher enterprise outcomes
with Copilot, we extremely encourage you to learn the article 5 ideas for prompting AI, which dives into the construction of a immediate for higher communication. And for extra examples of prompts that Copilot can assist you with, take a look at Copilot Lab! Filter by particular Microsoft 365 apps to study what sorts of prompts to make use of for quite a lot of totally different work situations and get ideas for higher optimized prompts with Copilot!
What’s coming subsequent
In the event you’re already utilizing Copilot in Groups, share your favourite Copilot in Groups ideas and methods within the feedback for the possibility to get featured in a future “Immediate Like a Professional” weblog! And make sure to comply with the Groups MTC website so that you by no means miss upcoming blogs. Joyful prompting!
*To reference a particular particular person, file, or assembly with Copilot for Microsoft 365 in Groups, merely add a “/” to your immediate.
Copilot in Groups is consistently evolving and bettering because of your enter and suggestions. If a Copilot immediate doesn’t work the way in which you anticipate it to, tell us how through the use of the thumbs-down button that seems after a response.
